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How to easily set Automatic Replies (Out of Office) on Shared Mailboxes in Office 365

How to easily set Automatic Replies (Out of Office) on Shared Mailboxes in Office 365

I spent a little while looking up solutions on adding an automatic reply, or out of office message, to a Shared Mailbox. Unfortunately, I didn’t come across any easy ways to do it via Outlook. Some of them required adding the Shared Mailbox as a separate account, or creating an Outlook rule that has the server reply using a specific message.

Luckily, there’s an extremely easy way to do it via the Outlook Web App. Here’s how it’s done:

  1. Log into the Outlook Web App at https://outlook.office365.com using your own Office 365 credentials
  2. Click on your profile image (or placeholder image) on the top right
  3. Choose Open another mailboxOpen Another Mailbox To Configure The Shared Mailbox Out Of Office
  4. Type in the name or email address of the Shared Mailbox and select itEnter The Office 365 Shared Mailbox Address And Click Open
  5. Click the settings cog on the top right and then click Automatic repliesFind The Office 365 Shared Mailbox Automatic Replies Settings Under Settings Cog
  6. Configure your automatic reply and you’re done.Configure the automatic reply on the shared mailbox in Office 365 Outlook Web App
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